Check-In Automation
Automated client check-ins: stop chasing responses
It's Sunday evening. You have 20 clients who were supposed to send their weekly check-in. You've received 6. Now you need to send messages, wait for replies, copy data into a spreadsheet. NudgeCheck eliminates all of this. Set it up once, and the system handles the rest.
The Sunday nightmare
Every coach knows it. Sunday evening rolls around and you need to collect the week's check-ins. Scattered WhatsApp messages, voice notes to re-listen, responses to copy into Excel. With 5 clients it's manageable. With 15 it becomes a part-time job. Past 25 it's unsustainable.
The typical manual check-in workflow:
Result: 5-10 hours per week of pure admin work.
The automated way: set up once, receive forever
With NudgeCheck, check-ins go out on their own. No manual messages, no waiting, no copy-pasting.
Recurring schedules
Choose daily, weekly, or monthly. Set the day and time. NudgeCheck sends on WhatsApp automatically, every time.
Automatic WhatsApp delivery
Clients receive check-in questions directly on WhatsApp. No app to open, no link to click.
Automatic voice transcription
Client sends a voice note? AI transcribes it in seconds. You read text, you don't listen to audio.
Instant AI summaries
Each completed check-in generates an AI summary with key points and risk flags. Read for 30 seconds, not 10 minutes.
Auto Google Sheets sync
Responses arrive in your Google Sheet automatically. No more manual data copy-pasting.
Automatic reminders
If a client doesn't reply, NudgeCheck can send a reminder. You don't have to chase anyone.
Before and after NudgeCheck
Before (manual)
- -5-10 hours/week on admin
- -Messages scattered in 20+ chats
- -Voice notes never re-listened
- -Data lost or unrecorded
- -Clients who forget to respond
- -Responses manually copied to Excel
After (automated)
- Check-ins go out automatically on WhatsApp
- Responses organized per client
- Voice notes auto-transcribed
- AI summaries ready in dashboard
- Automatic reminders
- Data synced to Google Sheets
Where the saved hours go
Coaches who automate check-ins save 10+ hours per week. That's not a made-up number — it's the time you spend sending messages, waiting for replies, re-listening to audio, copying data, and preparing feedback.
Sending check-ins manually
Chasing non-responders
Re-listening to voice notes
Copying data into sheets
What types of check-ins you can automate
The form builder lets you combine different question types to create the perfect check-in for every type of client.
Rating scales
1 to 10 on energy, soreness, mood, sleep quality. Clients reply with a number. Instant.
"On a scale of 1-10, how would you rate your energy level today?"
Multiple choice
Questions with predefined options. Great for diet adherence, workout type, stress level.
"How many planned meals did you follow today? All / Most / Some / None"
Free text
Open-ended questions for details, feedback, personal notes. The client writes whatever they want.
"Is there anything you want to flag for me this week?"
Voice notes
The client records a voice note on WhatsApp. AI transcribes it automatically. Perfect for clients who hate typing.
"Record a 1-minute voice note telling me how you feel."
"Why not just use Google Forms?"
Fair question. Google Forms is free and works. But it doesn't solve the core problem: getting clients to actually respond. A Google Forms link sent on WhatsApp has a very low completion rate. Clients need to open the browser, fill out a form, submit. Too many steps.
NudgeCheck keeps everything inside WhatsApp. The client receives a question, replies with a message or voice note, and moves to the next one. No app switching, no form to fill. That's why completion rates are 40-60% vs 5-15% for traditional forms.
Plus, Google Forms doesn't transcribe voice notes, doesn't generate AI summaries, doesn't auto-send on schedule, and doesn't sync to your Google Sheet in a structured per-client format.
The real cost of manual work
If you spend 10 hours per week on admin work and value your time at €30/hour, you're burning €300 per week. About €1,200 per month. NudgeCheck starts under €10/month.
Even compared to platforms like TrueCoach ($137/month for 25 clients) or Trainerize (~$125/month), NudgeCheck costs a fraction of the price with added WhatsApp delivery and built-in AI.
Learn more
Frequently Asked Questions
How do automated check-ins work?
You create a check-in form, choose the frequency (daily, weekly, monthly), and assign clients. NudgeCheck sends the questions on WhatsApp automatically at the scheduled time. When clients reply, AI generates a summary and syncs data to Google Sheets.
Can I customize check-in questions?
Yes. You can create questions with rating scales (1-10), multiple choice, free text, and voice notes. You can also customize the intro and closing message for each form.
How much time do I save with automation?
Coaches save an average of 10+ hours per week on admin. No more manual messages, no copy-pasting responses, no re-listening to voice notes. AI does the heavy lifting.
What happens if a client doesn't respond?
NudgeCheck can send automatic reminders to clients who haven't completed their check-in. You can see completion status in the dashboard for each client.
Is check-in data saved?
Yes. All data is saved in the dashboard with full history for each client. You can also sync automatically with Google Sheets for custom analysis.